When students have completed, or are registered in courses that will complete, the academic and non-academic requirements for an award, they will be included in the list of pending graduates. The non-academic requirement includes the settlement of all fees or fines payable and that there is no serious case pending decision with the Student Disciplinary Committee.
To be considered for graduation, an MPhil or PhD student must:
- Complete the specific program requirements for graduation within the specified time limit;
- Achieve a graduation grade average of at least 2.850 in the courses used to satisfy the program requirements;
- Attain a pass in the thesis examination; and
- Meet the residency requirements of the program.
At graduation, a graduation grade average (GGA) will be calculated from the courses that are presented for an academic award. The GGA for graduation for all postgraduate programs must at least be 2.850.
If a student has taken more courses than required by the award, upon recommendation of the department, certain courses included in the calculation of the CGA may be excluded from the GGA calculation to improve the GGA of the student. Otherwise, all courses taken will be included.
Endorsement by School Boards or their Postgraduate Studies Committees is required to confirm the graduation list and any special recommendations by departments for program completion. Departmental and School recommendations are then considered and approved by the Committee on Postgraduate Studies, as delegated by the Senate.
The University confers academic awards twice a year, once in May/June and once in November. The official diploma is issued only after conferment of the awards.
The Congregation is the formal graduation ceremony at which students are conferred their awards by the Chancellor or other officers of the University as stipulated in the University Statues. This graduation ceremony is held in Fall Term of each year at a time and place determined by the University.
Attendance at the Congregation is not compulsory. The award will be conferred in absentia to those graduands who are not present at the ceremony.
Diplomas are distributed to graduates after the conferment of the award. Diplomas show in Chinese and English the following:
- Name of the graduate as shown on the graduate’s Hong Kong Identity Card, with the surname capitalized and appearing first, followed by a comma and the given names;
- Award title, which is shown the same as the program title, with no concentration given; and
- The date of award conferment.